This document explains the processes for applying for and receiving funding from the AMPA EEA for projects relating to our school community. The purpose of funding school projects is to support AMPA’s mission, including initiatives suggested by members of the school community.

Each school year, together with the annual budget, a yearly amount for AMPA Dreams Fund is proposed by AMPA treasurer and agreed by the Management Board and confirmed by AMPA’s Annual General Assembly. There are three project streams;

1. Specific projects below 500 EUROS (Inc IVA)*
2. Specific projects between 500 and 5000 EUROS (Inc IVA)*
3. Projects below 500 EUROS (Inc IVA) which require funding for more than one year*

Generally, applications must be submitted by the deadlines established by the Management Committee, as explained below.

*The funding from AMPA can not exceed this amount, but the overall project costs can be higher if funding is secured from other sources.

Project criteria:

All proposals must align with core EEA/EU values in order to be considered. The Management Committee will evaluate projects based on criteria including, but not limited to: 

• Innovativeness in teaching
• Contribution to high-quality education
• Student well-being
• Cultural value
• Promotion of equality, tolerance, and diversity
• Sustainability and healthy habits
• Prevention of disciplinary issues
• Parent involvement in school life
• Solutions to educational challenges faced by parents
• Expected impact (number of children/parents affected, coverage, relevance, overall potential)
• Improvement of communication between parents and the school
• Previous experiences with recurrent projects
• ‘Support in kind’ or external project funding received (from school or other sources)

Additional considerations include the quality of design and implementation, financial viability, and past experiences with similar projects.

The application process is open from September to the end of July in each academic year and can be submitted at any time.

This procedure applies to requests under 500€

Submitting a Project Proposal:

Any member of the school community, including students, teachers, staff and ancillary workers (including AMPA MC and its working groups), can submit a project proposal.

It is advisable to contact the AMPA Dreams coordinator by email before developing your project and or submitting an application. You will be required to issue a budget of costs for each project.

Project proposals must be submitted via the online form.

The Management Committee can seek additional information or consult other relevant stakeholders if necessary. For certain applications three quotations may be required.

Each AMPA management committee member with voting rights will vote on the project through the designated WHATSAPP voting group.

The Committee will make a decision within 10 working days of the application receipt.

The applicant is responsible for:

• Managing the project until completion
• Reporting on the project progress when requested
• Submitting a final project evaluation and costs

The application process is open from October to the end of June during each academic year.

Proposals will be voted on during monthly AMPA management meetings. Please note that applications must be submitted 7 working days before each management meeting date to allow the committee time to consider the project. 

Dates of the meetings in 2024/25 are available below (General provisions of each funding stream).

Submitting a Project Proposal:

Any member of the school community, including students, teachers, staff and ancillary workers (including AMPA and its committees), can submit a project proposal.

The applicant is responsible for:

• managing the project until completion
• reporting on the project progress when requested
• submitting a final project evaluation and costs

It is advisable to contact the AMPA Dreams coordinator by email before developing your project and or submitting an application. You will be required to issue a budget of costs for each project.

Project proposals should be submitted via the online form.

Additional supporting material may be attached if necessary, or requested in advance by the AMPA Dreams coordinator. For certain applications three quotations may be required.

Selection and Funding Decisions:

Projects will be considered and voted in order of submission, based on the timetable established above (check for changes).

Each AMPA management committee member with voting rights will vote on a project through the designated WHATSAPP voting group. Any potential conflicts of interest among the voting panel members must be disclosed, and those with conflicts cannot participate in the decision.

The application process is open from October to the end of June during each academic year.

Submitting a Project Proposal:

Any member of the school community, including students, teachers, staff and ancillary workers (including AMPA MC and its working groups), can submit a project proposal.

Proposals will be voted on during monthly AMPA management committee meetings, usually held on the last Thursday of each month. Please note that applications must be submitted 7 working days before each management committee meeting date. 

It is advisable to contact the AMPA Dreams coordinator by email before developing your project and or submitting an application. You will be required to issue a budget of costs for each project.

Project proposals should be submitted via the online form.

The Management Committee can:

• Deny funding
• Award funding
• Include the request in the annual AMPA budget
• Withdraw continued support if deemed necessary due to mismanagement

Decisions will depend on budget availability and the application criteria.

Any member of the school community, including students, teachers, staff and ancillary workers (including AMPA MC and its working groups), can submit a project proposal.

Projects requiring funding below 500 EUROS will be assessed within 10 days of application.

For proposals between 500 and 5000 EUROS proposals will be voted on during monthly AMPA management committee meetings. Please note that applications must be submitted 7 working days before each management meeting date to allow the committee time to consider the project.

Dates of the Management Committee meetings in which AMPA Dreams applications can be voted are proposed below:

• October 24, 2024
• November 21, 2024
• December 10, 2024
• January 30, 2025
• February 27, 2025
• March 27, 2025
• April 29, 2025
• May 22, 2025
• June 26, 2025

The applicant is responsible for:

• Managing the project until completion
• Reporting on the project progress when requested
• Submitting a final project evaluation and costs

Participation in the funding process means acceptance of all funding conditions, including financial rules and specific call requests.

Discussions of projects are confidential, and those involved may need to sign a confidentiality agreement. Only decisions made will be made public.

Participants must disclose any conflicts of interest and abstain from discussions unless unanimously deemed irrelevant.

AMPA will release funds only with appropriate documentation and after it has been vetted by the AMPA Treasurer.

Notes on Invoicing AMPA EEA and payments for projects

Please ensure that any invoices related to your application are made out to the following

AMPA Escuela Europea (EEA)

CIF G54025291

Vicente Locutor Hipolito s/n

03540 Alicante

Invoices should be submitted with the application as Pdf files.

Invoices are payed by the AMPA Treasurer within 10 days.

Please contact the AMPA Dreams Treasurer, Pedro Cecilia pedro.cecilia@ampaescuelaeuropea.com once funding has been agreed. 

AMPA can halt funding or ask for refunds due to delays, project changes, or non-compliance. Legal action may be pursued if necessary.

AMPA retains the right to oversee funded projects. Funding can be adjusted due to unforeseen circumstances at the applicant’s request.

The Management Committee’s decision on funding is final.

Applicants will receive funding decisions via email.

Funding will last for up to 12 months from the award date.

For transparency, a list of funded projects will be published on the AMPA DREAMS website.

As the project applicant, I am committed to acting with integrity and transparency. I declare that I have no personal or financial interests that could influence my judgment or decision-making.

I have no financial investments, business ventures, or personal relationships that could benefit from this project. I am not involved in any activities that could potentially conflict with my undertaking of the project.

I understand the importance of maintaining the parent’s trust and will disclose any potential conflicts of interest that may arise in the future. My goal is to serve AMPA EEA with the highest ethical standards.

The AMPA Management Committee will appoint a project coordinator to oversee the application, project and request updates.

An evaluation report on the project’s activities and outcomes must be submitted to AMPA via email within 25 working days post-project completion.

If projects are incomplete by the deadline, applicants must provide reasons and may request an extension.

Project outcomes may be shared with families, including a summary of expenditures and planning.

The Committee will continually address:

• Applications from either funding stream
• Reports on funded projects
• Extension requests
• Communication of results